Board Meeting Structure – The Backbone That Enables Your Board to Make Productive Decisions

The structure of your board is what lets it make sound decisions. Meetings on the board typically begin with a formal call to order in which the chairperson welcomes everyone and introduces new members and states the mission and vision of the company statement. The next step is usually to look over and approve previous minutes of the meeting, which provides the board with a solid base of understanding where the company stands.

After the board has reviewed past performance, it is time to consider strategies to boost nonprofit awareness as well as increase member and donor numbers and generate opportunities for fundraising. Ideas can be translated into concrete steps by every department. During this phase of the board meeting senior management should present their ideas on expansion and solicit suggestions from the rest of the executive team. The board should then decide on a plan of action that can be implemented within the stipulated timeframe.

It is also a good opportunity to tackle any obstacles, like budgetary concerns or time limitations, that might hinder the implementation of your preferred plan. The board needs to find solutions that can assist the company to overcome these obstacles and move forward.

The time during the meeting is usually reserved for announcements, congratulatory messages, or condolences attendees may have. It also includes important changes to the following session’s agenda. After that, the chairperson of the board typically ends the meeting by stating the end time so that the secretary can record the time in the minutes.

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